Madrid, Spain Summer 2020 Session 2 | FROSCH Student Travel

STUDENT GROUP FLIGHT
INFORMATION AND RESERVATION FORM
Madrid, Spain Summer 2020 Session 2

Frosch Student Travel has been appointed by the University Studies Abroad Consortium to provide an optional group flight to Madrid, Spain for your study abroad program. Frosch Student Travel is a leading travel agency with 40 years of experience specializing in student travel. Our group specialists will help you become educated travelers with both maximum convenience and value. Please find the information for your group flight below along with a few advantages to using student class airfares:

Specially negotiated, flexible airfares for students and faculty.
Flights which allow a stay of up to one year for most airlines.
Easy, low cost fees for changing flights.
Most tickets refundable with minimal cancellation fees.
Ability to speak to dedicated consultants promptly.

We will provide round-trip transportation on British Airways/American Airlines/Iberia Airlines from Los Angeles and New York to Madrid departing on June 28, 2020.

If the group flight does not meet your travel plans, you may register online above and specify your preferred departure city on the reservation form under departure options as per instructions below.

Under departure options please select “other” and “depart from an alternate city”. The “from” box will appear and you may specify your preferred departure city to merge with the group flight. You may also choose to return from a different city in Europe. Please continue to complete the reservation form. Your credit card will not be charged until you receive and accept the fare quote. We will contact you regarding the fare quote upon receipt of your form. Please contact Frosch Student Travel at 1-800-467-5032 for any further questions.

OUTBOUND FLIGHT ITINERARY

	LOS ANGELES TO LONDON DEPARTURE
DATE	28 JUN	TUESDAY
CHECK-IN	1:30 PM	Los Angeles, LAX airport. British Airways check-in
DEPARTURE	4:45 PM	British Airways flight # 280
ARRIVAL	11:15 AM	London, Heathrow airport on the next day JUN/29

	NEW YORK TO LONDON DEPARTURE
DATE	28 JUN	TUESDAY
CHECK-IN	8:00 PM	New York, JFK airport. British Airways check-in
DEPARTURE	11:00 PM	British Airways flight # 182
ARRIVAL	11:05 AM	London, Heathrow airport on the next day JUN/29

	LONDON TO MADRID CONNECTION
DATE	29 JUN	WEDNESDAY
DEPARTURE	1:20 PM	British Airways flight # 460
ARRIVAL	4:45 PM	Madrid, Barajas airport on the same day JUN/29

GROUP WILL BE MET BY A USAC REPRESENTATIVE UPON ARRIVAL AT MADRID AIRPORT. IF YOU ARE SCHEDULED FOR THE GROUP FLIGHT , BUT YOU DO NOT ARRIVE WITH THE GROUP BECAUSE OF A CANCELLATION OR DELAY OF CONNECTING FLIGHTS YOU ARE RESPONSIBLE FOR YOUR TRANSFER FROM THE AIRPORT.

GROUP RETURN FLIGHTS

We are offering a group return flight departing Madrid on July 31, 2020.

Please be advised your return flights may be booked differently in order to accommodate necessary connecting flights.

	MADRID TO NEW YORK DEPARTURE
CHECK-IN	8:00 AM	Madrid, Barajas airport, American Airlines check-in
DEPARTURE	11:05 AM	British Airways flight # 1567 (operated by American Airlines)
ARRIVAL	1:40 PM	New York, JFK airport on the same day

	NEW YORK TO LOS ANGELES CONNECTION
DEPARTURE	3:30 PM	American Airlines flight # 117
ARRIVAL	6:57 PM	Los Angeles, LAX airport on the same day

ROUND TRIP AIR FARE (inclusive of all taxes)

If the group flight does not meet your travel plans, you may register online above and specify your preferred departure city on the reservation form under departure options as per instructions below.

Los Angeles round-trip:	$1499.00 (subject to availability)
New York round-trip:	$1299.00 (subject to availability)

FLIGHT REGISTRATION AND DEADLINES

MAR 01, 2020:

Please complete the flight reservation form if you wish to join the group flight.
To make reservations, please select from one of the following options:
1. Complete and submit form online with cc payment
2. Print and mail with check or money order
Our fax number is 1-650-579-0811. You can also send scanned forms by email to studentgroups@frosch.com. If you would prefer to pay by check please print the completed online reservation form and mail to: Frosch Student Travel Groups Department 700 Airport Blvd. Suite 360 Burlingame, CA 94010

TICKET VALIDITY AND RETURN FLIGHT INFORMATION

Your return ticket is valid until November 27, 2020 (6 months) from Madrid back to the city of your departure.
We are offering a group return flight departing Madrid on July 31, 2020. You may fly back with the group or you may opt to fly back independently on a different date from Madrid. Please specify your choice on the reservation form.
Once abroad you are allowed to change your already confirmed return flight date for a fee of $250 plus any difference in fare based on availability by contacting the Frosch Student Travel groups department while abroad. Please note that all date changes are subject to availability of the flights and require advance notice. May, June, July and August are the busiest months for travel between Europe and the USA. The ticket you are purchasing is a student ticket with limited availability on the flights.
Any unused portion of your ticket is non-refundable.

CANCELLATION FEES

You are allowed to cancel your ticket for a fee of $400 until April 20, 2020. After April 20, 2020 your ticket will become non-refundable.

YOUR TICKET DELIVERY

Your round-trip electronic ticket will be sent to the email address specified on the reservation form.

FURTHER INFORMATION

Please call Frosch Student Travel Groups Department at 1-800-467-5032 / 650-762-1880 OR please email:
studentgroups@frosch.com if you need further information. Please identify yourself as a USAC Madrid, Spain Summer 2020 Session 2 group flight participant. A group specialist will be happy to assist you.

FINANCIAL AID STUDENTS

Please note that the following terms and conditions will be applicable to all passengers who are financial aid students.

March 01, 2020: Your reservation form must be received by Frosch Student Travel along with a payment of $400 as a deposit to secure your space on the group flight.

It is your responsibility to pay the balance payment of your ticket 2 weeks prior to departure date. Your ticket will not be released until you pay the full balance to Frosch Student Travel. You are responsible to follow up with the Financial Aid office and pay us 2 weeks prior to departure. Your Financial Aid office is not responsible for paying the balance of your ticket to us.

June 28, 2020: Depart for Madrid, Spain

SEATING

PLEASE BE ADVISED: We will provide free pre-assigned seating on available flights. Not all airlines allow free pre-assigned seating and will charge a seat fee per flight. You may also choose a free seat using online check-in 24 hours prior to departure or at the check-in counter at the airport to avoid any seating fees.

BAGGAGE ALLOWANCE

You are allowed to check-in 1 free bag weighing not more than 50 pounds. The total dimensions of the bag must be 62 inches (length , width and height). You may also carry-on one bag not including a laptop, purse or small back-pack. The total dimensions of the bag must not exceed more than 45 inches (length, width and height).

All airlines are very strict about baggage allowance. Please do not try to check-in over-sized or over-weight baggage as it may result in an excess baggage penalty at the airport.

If you have any specific questions about the baggage please contact British Airways at 1-800-247-9297.

Please note that you must be able to handle all baggage on your own. Traveling with light luggage will make your travels so much easier.

HOW TO MEASURE YOUR BAG