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Alicante, Spain FALL 2022 Semester

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STUDENT GROUP FLIGHT
INFORMATION AND RESERVATION FORM
Alicante, Spain FALL 2022 Semester

Frosch Student Travel has been appointed by the University Studies Abroad Consortium to provide an optional group flight to MadridSpain for your study abroad program. Frosch Student Travel is a leading travel agency with 60 years of experience specializing in student travel. Our group specialists will help you become educated travelers with both maximum convenience and value. Please find the information for your group flight below along with a few advantages to using student class airfares:

  • Specially negotiated, flexible airfares for students and faculty.
  • No change fees
  • Most tickets refundable with minimal cancellation fees OR keep Full Travel Credit until December/2023 with no cancellation fees.
  • Ability to speak to dedicated consultants promptly.

We will provide round-trip transportation on American Airlines/British Airways/Iberia Airlines from Chicago to Madrid departing on August 30, 2022Please register online above to join the group flight.

We also have flights from all other cities in the US to London to connect you with group flight. Please continue to register online above and specify your preferred departure city to merge with the group flight on the reservation form under departure options as per instructions below.

Under departure options please select “other” and “depart from an alternate city”. The “from” box will appear and you may specify your preferred departure city to merge with the group flight. You may also choose to return from a different city in Europe. Please continue to complete the reservation form. Your card will not be charged until you receive and accept a fare quote. We will contact you regarding the fare upon receipt of your form. Please contact Frosch Student Travel at studentgroups@frosch.com for any further questions.

 

OUTBOUND FLIGHT ITINERARY

 

CHICAGO TO LONDON DEPARTURE
DATE 30 AUG TUESDAY 
CHECK-IN 4:00 PM Chicago (ORD) airport. American Airline check-in
DEPARTURE 7:05 PM British Airways flight # 1518 (operated by American Airlines flight #46)
ARRIVAL 9:00 AM London (LHR) airport on the next day Aug/31

 

LONDON TO MADRID CONNECTION
DATE 31 AUG WEDNESDAY 
DEPARTURE 1:10 PM British Airways flight # 460
ARRIVAL 4:40 PM Madrid (MAD) airport on the same day Aug/31

 

(Your luggage will be checked-in all the way to Madrid upon check-in.)

 

GROUP WILL BE MET BY A USAC REPRESENTATIVE UPON ARRIVAL AT MADRID AIRPORT. IF YOU ARE SCHEDULED FOR THE GROUP FLIGHT, BUT YOU DO NOT ARRIVE WITH THE GROUP BECAUSE OF CANCELLATIONS OR DELAYS OF CONNECTING FLIGHTS YOU ARE RESPONSIBLE FOR YOUR TRANSFER FROM THE AIRPORT.

 

GROUP RETURN FLIGHTS

We are offering a group return flight departing Alicante on December 17, 2022 and May 13, 2023.

 

ALICANTE RETURN

ALICANTE TO MADRID DEPARTURE
CHECK-IN 6:30 AM Alicante (ALC) airport. Iberia Airlines check-in
DEPARTURE 9:25 AM Iberia Airlines flight # 8859
ARRIVAL 10:40 AM Madrid (MAD) Barajas airport on the same day

 

MADRID TO CHICAGO CONNECTION
DEPARTURE 11:35 AM Iberia Airlines flight # 6275
ARRIVAL 2:20 PM Chicago (ORD) airport on same day

 

 

ROUND TRIP AIR FARE (inclusive of all taxes)

If the group flight does not meet your travel plans, you may register online above and specify your preferred departure city on the reservation form under departure options as per instructions below.

Under departure options please select “other” and “depart from an alternate city”. The “from” box will appear and you may specify your preferred departure city to merge with the group flight. You may also choose to return from a different city in Europe. Please continue to complete the reservation form. Your card will not be charged until you receive and accept a fare quote. We will contact you regarding the fare upon receipt of your form. Please contact Frosch Student Travel at studentgroups@frosch.com for any further questions.

 

         
Chicago round-trip:                 $1199.00 (subject to availability)

 

FLIGHT REGISTRATION AND DEADLINES

May 27, 2022: Please complete the flight reservation form online with credit card payment if you wish to join the group flight.

 

TICKET VALIDITY AND RETURN FLIGHT INFORMATION

  • Your return ticket is valid until August 29, 2023 (1 year) from Alicante back to the city of your departure.
  • We are offering a group return flight departing Alicante on December 17, 2022 and May 13, 2023.You may fly back with the group or you may opt to fly back independently on a different date from Alicante. Please specify your choice on the reservation form.
  • Once abroad you are allowed to change your already confirmed return flight date with no change fees by contacting Frosch Student Travel by email. You will be responsible for fare difference (if any) for the change. Please note that all date changes are subject to availability of the flights.
  • Once abroad any unused portion of your ticket is non-refundable.

 

CANCELLATION POLICY

We are offering a flexible cancellation policy in case you are not able to travel. You have the option to keep the full credit of the ticket for future travel until December/2023 without penalty.

If you prefer to receive a refund for the ticket instead of keeping the travel credit, you may cancel at any time prior to departure for only $300. You would receive a full refund minus a $300 cancellation fee. 

 

YOUR TICKET DELIVERY

Your round-trip electronic ticket will be sent to the email address specified on the reservation form.

 

FURTHER INFORMATION

Please call the Frosch Student Travel Groups Department at 1-800-467-5032 / 650-762-1880 OR please email:
studentgroups@frosch.com if you need further information. Please identify yourself as a USAC Alicante Fall 2022 Semester group flight participant. A group specialist will be happy to assist you.

 

FINANCIAL AID STUDENTS

Please note that the following terms and conditions will be applicable to all passengers who are financial aid students.

May 27, 2022: Your reservation form must be received by Frosch Student Travel along with a payment of $400 as a deposit to secure your space on the group flight.

It is your responsibility to pay the balance payment of your ticket 2 weeks prior to departure date. Your ticket will not be released until you pay the full balance to Frosch Student Travel. You are responsible to follow up with the Financial Aid office and pay us 2 weeks prior to departure. Your Financial Aid office is not responsible for paying the balance of your ticket to us.

August 30, 2022: Depart for Madrid, Spain

 

SEATING

PLEASE BE ADVISED:  We will provide free preassigned seating on available flights. Not all airlines allow free preassigned seating and will charge a seat fee per flight. You may also choose a free seat using online check-in 24 hours prior to departure or at the check-in counter at the airport to avoid any seating fees. 

 

BAGGAGE ALLOWANCE

You are allowed to check-in 1 free bag weighing not more than 50 pounds. The total dimensions of the bag must be 62 inches (length , width and height). You may also carry-on one bag not including a laptop, purse or small back-pack. The total dimensions of the bag must not exceed more than 45 inches (length, width and height).

All airlines are very strict about baggage allowance. Please do not try to check-in over-sized or overweight baggage as it may result in an excess baggage penalty at the airport.

If you have any specific questions about the baggage, please contact Iberia Airlines at 1-800-772-4642.

Please note that you must be able to handle all baggage on your own. Traveling with light luggage will make your travels so much easier.


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