STUDENT GROUP FLIGHT
INFORMATION AND RESERVATION FORM
Madrid, Spain SPRING 2014 Semester
Frosch Student Travel has been appointed by the University Studies Abroad Consortium to provide an optional group flight to Spain for your study abroad program. Frosch Student Travel is a leading travel agency with 40 years experience specializing in student travel. Our group specialists will help you become educated travelers with both maximum convenience and value. Please find the information for your group flight below along with a few advantages to using student class airfares:
- Specially negotiated, exclusive airfares for students and faculty.
- Flights which allow a stay of up to one year for most airlines.
- Easy, low cost fees for changing flights.
- Most tickets refundable with minimal cancellation fees.
- Ability to speak to dedicated consultants locally and promptly.
We will provide round-trip transportation on British Airways from San Francisco and Chicago to Madrid departing on January 07, 2014 or from your home city.
If the group flight does not meet your travel plans, you may specify your preferred departure city on the reservation form. You may also choose to return from a different city in Europe. Please continue to complete the reservation form. Your card will not be charged until you receive a fare quote. We will contact you regarding the fare upon receipt of your form. Please contact Frosch Student Travel at 1-800-467-5032 for any further questions.
PLEASE CHECK WITH YOUR PROGRAM ADVISER IF YOU ARE NOT SURE WHICH OPTION IS BEST FOR YOU.
OUTBOUND FLIGHT ITINERARY
| SAN FRANCISCO TO LONDON DEPARTURE | ||
| DATE | 07 JAN | TUESDAY |
| CHECK-IN | 1:30 PM | San Francisco, SFO airport. British Airways check-in |
| DEPARTURE | 4:20 PM | British Airways flight # 284 |
| ARRIVAL | 10:35 AM | London / Heathrow airport on the next day Jan/08 |
| CHICAGO TO LONDON DEPARTURE | ||
| DATE | 07 JAN | TUESDAY |
| CHECK-IN | 5:30 PM | Chicago, O’Hare airport. British Airways check-in |
| DEPARTURE | 8:30 PM | British Airways flight # 296 |
| ARRIVAL | 10:10 AM | London / Heathrow airport on the next day Jan/08 |
| LONDON TO MADRID CONNECTION | ||
| DATE | 08 JAN | WEDNESDAY |
| DEPARTURE | 1:55 PM | British Airways flight # 460 |
| ARRIVAL | 5:15 PM | Madrid, Barajas airport on the same day |
GROUP WILL BE MET BY A USAC REPRESENTATIVE UPON ARRIVAL AT MADRID. IF YOU ARE SCHEDULED FOR THE GROUP FLIGHT , BUT YOU DO NOT ARRIVE WITH THE GROUP BECAUSE OF CANCELLATIONS OR DELAYS OF CONNECTING FLIGHTS YOU ARE RESPONSIBLE FOR YOUR TRANSFER FROM THE AIRPORT.
GROUP RETURN FLIGHTS
We are offering a group return flight departing Madrid on May 16, 2014.
PLEASE CHECK WITH YOUR PROGRAM ADVISER IF YOU ARE NOT SURE WHICH OPTION IS BEST FOR YOU.
| MADRID TO LONDON DEPARTURE | ||
| CHECK-IN | 8:30 AM | Madrid, Barajas airport, British Airways check-in |
| DEPARTURE | 10:50 AM | British Airways flight # 457 |
| ARRIVAL | 12:15 PM | London / Heathrow airport on same day |
| LONDON TO CHICAGO CONNECTION | ||
| DEPARTURE | 3:45 PM | British Airways flight # 297 |
| ARRIVAL | 6:05 PM | Chicago / O’Hare airport on same day |
| LONDON TO SAN FRANCISCO CONNECTION | ||
| DEPARTURE | 2:05 PM | British Airways flight # 287 |
| ARRIVAL | 4:50 PM | San Francisco / SFO airport on same day |
ROUND TRIP AIR FARE (inclusive of all taxes)
If the group flight does not meet your travel plans, you may specify your preferred departure city on the reservation form. You may also choose to return from a different city in Europe. Please continue to complete the reservation form.Your card will not be charged until you receive a fare quote. We will contact you regarding the fare upon receipt of your form. Please contact Frosch Student Travel at 1-800-467-5032 for any further questions.
| From San Francisco to Madrid round-trip: | $1259.00 (subject to availability) |
| From Chicago to Madrid round-trip: | $1159.00 (subject to availability) |
FLIGHT REGISTRATION AND DEADLINES
| SEP 27, 2013: | Please complete the flight reservation form if you wish to join the group flight. To make reservations, please select from one of the following options: 1. Complete and submit form online with cc payment 2. Print and mail with check or money order Our fax number is 1-650-579-0811. You can also send scanned forms by email to studentgroups@frosch.com. If you would prefer to pay by check please print the completed online reservation form and mail to: Frosch Student Travel Groups Department 700 Airport Blvd. Suite 360 Burlingame, CA 94010 |
TICKET VALIDITY AND RETURN FLIGHT INFORMATION
- Your return ticket is valid until January 06, 2015 (one year) from Madrid back to the city of your departure based on option specified on reservation form.
- We are offering a group return flight departing Madrid on May 16, 2014. You may fly back with the group or you may opt to fly back independently on a different date from Madrid based on option chosen on reservation form. Please specify your choice on the reservation form.
- Once abroad you are allowed to change your already confirmed return flight date for a fee of $100 by contacting the Frosch Student Travel groups department while abroad. Please note that all date changes are subject to availability of the flights and require 90 day advance notice. May, June, July and August are the busiest months for travel between Europe and the USA. The ticket you are purchasing is a student ticket with limited availability on the flights.
- Routing changes to return from a different city are not allowed under any circumstances. Any unused portion of your ticket is non-refundable.
CANCELLATION FEES
You are allowed to cancel your ticket for a fee of $400 until November 29, 2013. After November 29, 2013 your ticket will become non-refundable.
YOUR TICKET DELIVERY
Your round-trip electronic ticket will be sent to the email address specified on the reservation form.
FURTHER INFORMATION
Please call Frosch Student Travel Groups Department at 1-800-467-5032 / 650-762-1880 OR please email:
studentgroups@frosch.com if you need further information. Please identify yourself as a USAC Madrid, Spain Spring 2014 Semester group flight participant. A group specialist will be happy to assist you.
BAGGAGE ALLOWANCE
You are allowed to check-in 1 free bag weighing not more than 50 pounds. The total dimensions of the bag must be 62 inches (length , width and height). You may also carry-on one bag not including a laptop, purse or small back-pack. The total dimensions of the bag must not exceed more than 45 inches (length, width and height).
All airlines are very strict about baggage allowance. Please do not try to check-in over-sized or over-weight baggage as it may result in an excess baggage penalty at the airport.
If you have any specific questions about the baggage please contact British Airways at 1-800-247-9297.
Please note that you must be able to handle all baggage on your own. Traveling with light luggage will make your travels so much easier.
HOW TO MEASURE YOUR BAG
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