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Bilbao/Gexto, Spain FALL 2020 Semester

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STUDENT GROUP FLIGHT
INFORMATION AND RESERVATION FORM
Bilbao/Gexto, Spain FALL 2020 Semester

Frosch Student Travel has been appointed by the University Studies Abroad Consortium to provide an optional group flight to BilbaoSpain for your study abroad program. Frosch Student Travel is a leading travel agency with 40 years of experience specializing in student travel. Our group specialists will help you become educated travelers with both maximum convenience and value. Please find the information for your group flight below along with a few advantages to using student class airfares:

  • Specially negotiated, flexible airfares for students and faculty.
  • Flights which allow a stay of up to one year for most airlines.
  • Easy, low cost fees for changing flights.
  • Most tickets refundable with minimal cancellation fees.
  • Ability to speak to dedicated consultants promptly.

We will provide round-trip transportation on British Airways / Iberia Airlines / American Airlines from Los Angeles and Chicago to Bilbao departing on September 19, 2020.

You may also depart from your home city to merge with the group flight. Please register online above and specify your preferred departure city on the reservation form under departure options as per instructions below.

Under departure options please select “other” and “depart from an alternate city”. The “from” box will appear and you may specify your preferred departure city to merge with the group flight. You may also choose to return from a different city in Europe. Please continue to register onlineYour card will not be charged until you receive and accept a fare quote. We will contact you regarding the fare upon receipt of your form. Please contact Frosch Student Travel at 1-800-467-5032 for any further questions.

PLEASE CHECK WITH YOUR PROGRAM ADVISER IF YOU ARE NOT SURE WHICH OPTION IS BEST FOR YOU.

 

OUTBOUND FLIGHT ITINERARY

LOS ANGELES TO CHICAGO DEPARTURE
DATE 19 SEP  SATURDAY 
CHECK-IN 10:30 AM Los Angeles, LAX airport. American Airlines check-in
DEPARTURE 1:00 PM American Airlines flight # 245
ARRIVAL 6:47 PM Chicago, O’Hare airport on the same day Sep/19

 

CHICAGO TO MADRID DEPARTURE
DATE 19 SEP  SATURDAY 
CHECK-IN 6:30 PM Chicago, O’Hare airport. Iberia Airlines check-in
DEPARTURE 9:20 PM Iberia Airlines flight # 6274
ARRIVAL 12:35 PM Madrid, Barajas airport on the next day Sep/20

 

MADRID TO BILBAO CONNECTION
DATE 20 SEP  SUNDAY 
DEPARTURE 3:45 PM Iberia Airlines flight # 438
ARRIVAL 4:50 PM Bilbao airport on the same day Sep/20

 

GROUP WILL BE MET BY A USAC REPRESENTATIVE UPON ARRIVAL AT SPAIN. IF YOU ARE SCHEDULED FOR THE GROUP FLIGHT , BUT YOU DO NOT ARRIVE WITH THE GROUP BECAUSE OF CANCELLATIONS OR DELAYS OF CONNECTING FLIGHTS YOU ARE RESPONSIBLE FOR YOUR TRANSFER FROM THE AIRPORT.

 

GROUP RETURN FLIGHTS

We are offering a group return flight departing Bilbao on December 19, 2020.

 

PLEASE CHECK WITH YOUR PROGRAM ADVISER IF YOU ARE NOT SURE WHICH OPTION IS BEST FOR YOU.

 

BILBAO TO MADRID DEPARTURE
CHECK-IN 6:30 AM Bilbao airport, Iberia Airlines check-in
DEPARTURE 9:25 AM Iberia Ailrines flight # 423
ARRIVAL 10:35 AM Madrid, Barajas airport on the same day

 

MADRID TO CHICAGO CONNECTION
DEPARTURE 11:35 AM Iberia Airlines flight # 6275
ARRIVAL 2:25 PM Chicago, O’Hare airport on the same day

 

CHICAGO TO LOS ANGELES CONNECTION
DEPARTURE 5:10 PM American Airlines flight # 1172
ARRIVAL 7:31 PM Los Angeles, LAX airport on the same day

 

 

ROUND TRIP AIR FARE (inclusive of all taxes)

You may also depart from your home city to merge with the group flight. Please register online above and specify your preferred departure city on the reservation form under departure options as per instructions below.

Under departure options please select “other” and “depart from an alternate city”. The “from” box will appear and you may specify your preferred departure city to merge with the group flight. You may also choose to return from a different city in Europe. Please continue to register onlineYour card will not be charged until you receive and accept a fare quote. We will contact you regarding the fare upon receipt of your form. Please contact Frosch Student Travel at 1-800-467-5032 for any further questions.

 

 

Los Angeles:                 $1399.00 (subject to availability)
Chicago:                 $999.00 (subject to availability)

 

FLIGHT REGISTRATION AND DEADLINES

 

AUG 15, 2020: Please complete the flight reservation form if you wish to join the group flight.
To make reservations, please select from one of the following options:
1. Complete and submit form online with cc payment
2. Print and mail with check or money order
Our fax number is 1-650-579-0811. You can also send scanned forms by email to studentgroups@frosch.com. If you would prefer to pay by check please print the completed online reservation form and mail to: Frosch Student Travel Groups Department 700 Airport Blvd. Suite 360 Burlingame, CA 94010

 

TICKET VALIDITY AND RETURN FLIGHT INFORMATION

  • Your return ticket is valid until September 18, 2021 (one year) from Bilbao back to the city of your departure based on option specified on reservation form.
  • We are offering a group return flight departing Bilbao on December 19, 2020. You may fly back with the group or you may opt to fly back independently on a different date from Bilbao based on option chosen on reservation form. Please specify your choice on the reservation form.
  • Once abroad you are allowed to change your already confirmed return flight date for a fee of $150 plus any difference in fare based on availability by contacting the Frosch Student Travel groups department while abroad.
  • In the event of an emergency evacuation change fees will be waived.
  • Any unused portion of your ticket is non-refundable.

 

CANCELLATION

We are offering a flexible cancellation policy in case you are not able to travel. You have the option to keep the full credit of the ticket for future travel until Jun/30/2022 without penalty.

If you prefer to receive a refund for the ticket instead of keeping the travel credit, you may cancel at any time prior to departure for only $300. You would receive a full refund minus a $300 cancellation fee. 

 

 

YOUR TICKET DELIVERY

Your round-trip electronic ticket will be sent to the email address specified on the reservation form.

 

FURTHER INFORMATION

Please call Frosch Student Travel Groups Department at 1-800-467-5032 / 650-762-1880 OR please email:
studentgroups@frosch.com if you need further information. Please identify yourself as a USAC Bilbao/Gexto, Spain Fall 2020 Semester group flight participant. A group specialist will be happy to assist you.

 

 

FINANCIAL AID STUDENTS

Please note that the following terms and conditions will be applicable to all passengers who are financial aid students.

August 15, 2020: Your reservation form must be received by Frosch Student Travel along with a payment of $400 as a deposit to secure your space on the group flight.

It is your responsibility to pay the balance payment of your ticket 2 weeks prior to departure date. Your ticket will not be released until you pay the full balance to Frosch Student Travel. You are responsible to follow up with the Financial Aid office and pay us 2 weeks prior to departure. Your Financial Aid office is not responsible for paying the balance of your ticket to us.

September 19, 2020: Depart for Bilbao, Spain

 

BAGGAGE ALLOWANCE

You are allowed to check-in 1 free bag weighing not more than 50 pounds. The total dimensions of the bag must be 62 inches (length , width and height). You may also carry-on one bag not including a laptop, purse or small back-pack. The total dimensions of the bag must not exceed more than 45 inches (length, width and height).

All airlines are very strict about baggage allowance. Please do not try to check-in over-sized or over-weight baggage as it may result in an excess baggage penalty at the airport.

If you have any specific questions about the baggage please contact British Airways at 1-800-247-9297.

Please note that you must be able to handle all baggage on your own. Traveling with light luggage will make your travels so much easier.


HOW TO MEASURE YOUR BAG